Graham Allcott is the owner / director of Think Productive, a UK productivity training company

Picture this.

You’re in a meeting that you thought you were attending purely to contribute to, and the meeting discussion begins to come

Taking on too much? Just say no

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around to some decisions and commitments about actions people could take at the end of the meeting.

There’s a particular set of actions that you’re renowned for being good at, and just as it’s mentioned, several pairs of eyes turn and focus on you. It’s easy in this situation to over-commit. It’s harder to rein the conversation back from what you could deliver and on to what you’re able to deliver. It’s harder still, when you know how valuable your contribution could be, to say “No” to all of it… without feeling like you’re letting the side down or losing favour with someone who matters.

Saying “No” to others is tricky.

It requires steely resolve, a ruthless streak and some great tactics so that you come out smelling of roses.

Make it your mission to perfect the art of saying “No” to yourself and to others. It goes a long way.

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How many times have you sat in a presentation and had no idea what’s on the slides because they’re just too small. It’s so simple to put right. Here’s what you do.

Make them bigger!

Which means having fewer slides and fewer points on each. Have five slides with five points on each is a good idea. If you reckon you can’t fit in all your wonderful points, then take a walk and think about what you really want people to remember at the end of your presentation. Just put those points down.
Bigger is much better. And less is much more.

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When you next have an office meeting – do it standing up. People with disabilities and minute takers can, of course, be seated if necessary.

Standing for meetings helps concentrate the mind and makes sure that people don’t talk for too long (with too many papers). If a meeting becomes longer than it is comfortable to stand, take a 15 minute break (to sit down) or reconvene the meeting at a later date.

Easyjet have their meetings standing up, and it doesn’t seem to have done them any harm.

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If you find yourself listening to a boring presentation (or a series of them!) at a potentially important conference, try playing buzzword bingo.

As the speaker/s starts to use general buzz words and phrases (agenda, driving, delivering, key, moving forward, manage bright ideas and more specialist jargon words and abbreviations, list them on your notepad. As the speaker/s repeat them, tick the relevant word/phrase (but avoid shouting ‘bingo’ when you get 5 ticks!)

This serves two purposes: It helps to keep your mind on what the speaker is saying (you’re listening and note-taking) and, at the end of the session/conference, you have a succinct record of what the speaker/s covered.

Bingo!!!