The internet is single-handedly the biggest productivity tool and the biggest procrastination tool, all wrapped into one.

Timewasting on social networks? You need better time management ...

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Can you see an immediate problem here?

The point is to be clear with yourself: decide at which times of day you want access to a fantastic wealth of information – and decide the times in the day that you want to avoid the temptation to get caught in a ‘YouTube loop’ or waste valuable attention marvelling at Facebook statuses, celebrity gossip or BBC website articles.

Learn that the internet is your best friend as well as your worst enemy, and at times it needs to be as far away from your impulsive grasp as possible.

 

(and when you DO allow yourself some time online) you can find Think Productive on FACEBOOK and TWITTER!

 

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15 useful tips on how to manage your time and productivity on social media sites | thinkproductive.co.uk

How to be More Productive Online  (Income Diary)

How long are we spending on the big online sites?  (Guardian)

 

SIGN UP TO OUR NEXT LONDON WORKSHOP FRI 7TH DEC 2012 

How to Get Things Done Workshop, London, UK

 

 

Our ‘How to Get Things Done’ workshop is so called because it shows you how to do just that.

> I mean, I could tell you how we introduce the Think Productive work model so that you can implement a new way of doing things from your very next day back at the office;

> I could tell you how your trainer will help to break down your real life projects, so that the process begins in the session and not a week later;

> I could tell you that you will be so bursting with tips and tricks that you should warn your friends in advance that you’re about to become a productivity bore, but I won’t.

I’ll just say that if you come to a Think Productive public workshop you’ll learn ‘How to Get Things Done’ in less time and with more confidence, just trust me.

Learn to walk at a Think Productive How to Get Things Done workshop

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I get that it might feel a bit strange at first.

I was once there and was reminded of this recently when I went to visit my niece on her first birthday.

The little lady had just decided it was time to walk and it was such a joy watching the excitement on her face as she took those first delightfully, wobbly steps.

However I couldn’t quite understand her insistence on walking when she is such a champion crawler, she has perfected the art of crawling, other babies bow to her crawling prowess.

And then I got it, no matter how good she is at crawling, she will still be crawling. She instinctively knows that it will never be as good as walking and she will never get as much done without her hands free to smear jam on walls. Those first tentative steps are worth it for what she will achieve when walking at full speed.

A ‘How to Get Things Done’ workshop is like Think Productive holding your hand as you take your first steps into ninja like efficiency. The first time you step away from your work to complete a weekly checklist  it may feel a little weird, but after a couple of weeks you’ll wonder how you did without it.

Sometimes you feel like you’re going as fast as you can, but you’re still crawling when you could be walking. Come to a productivity workshop and learn to walk.

The next London productivity workshop for ‘How to Get Things Done’ is on Friday 7th December at Better Bankside near London Bridge.

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How to Get Things Done Workshop, London, UK

 

 

 

 

 

I recently had a week off in Croatia.

Facing an email mountain? Try email training

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I try my best to make sure a week off actually means a week off and luckily, the wifi was so bad there, that our phones and iPads weren’t picking up all the emails coming in.

So when I got home, refreshed from a great few days of sitting in the sun, I had a massive backlog of emails. Keeping my inbox at zero every day, it’s easy to forget the overwhelming feeling of standing at the foot of an email mountain.

Luckily, with some ninja email skills, the week’s email backlog (several hundred messages) was easily conquered in around two and a half hours. Here’s five things to help you clear your email backlog when you’re back from holiday – or just not in the habit of processing them regularly!

Use a good program

For me, Outlook is as good as it gets with email. If you’re going to increase your processing speed, forget the idea of trying to do it on your phone. Likewise, web-based programs like Gmail and simple programs like the iPad’s email client don’t give you as much flexibility to group things together, flick quickly between views and make lots of quick selections.

Stay out of the detail

When you’re dealing with a backlog, it’s best to ‘hack’ as much as possible, before you get into any of the detailed processing and decision-making. Get all the deleting and filing done very quickly. I find sorting by sender and subject the fastest way to do this (starting at the earliest date and working to the newest is soul-destroying slow, yet it’s what a lot of people tend to do)

The 30 second eyeball

Once you’re into the ‘processing’ part – where you need to read the detail for potential decisions and actions – use the ‘30-second eyeball’ approach: if you can’t figure it out in 30 seconds, put it to one side (in a folder marked ‘Action’) for you to return to later. This promotes quick-thinking, ruthless focus and hopefully lots of 20-second ‘scan-then-delete’ decisions.

Phone a friend

What many of us find with email is the classic 80-20 rule: 80% of our email traffic comes from just four or five people. Rather than responding to a hundred emails from your boss, why not give them a call or sit at their desk and read through the email issues together. You’ll find it forces you into quicker decisions and they’ll be delighted to get answers so quickly.

What gets measured gets managed

Realising how many emails from your week off were truly actionable can be liberating. It also gives you a neat focus on where the value is added, rather than staring at an email mountain and feeling overwhelmed. So organising the ‘real stuff’ into an ‘Action’ folder will allow you to plan your way back to zero. I aim to cut it to 30 on the first day back, then 20, 10, 5 and zero by the end of that first week back.

Need some help? Sign up to one of our email training workshops

 

Matthew ninjaSleep like a productivity ninja

A few years ago, I shared a flat with a beautiful French girl called Celine. Her natural Gallic grace was only outweighed by her almost total inability to get up and go to bed on time. At weekends, she would go out, get to bed at 4 or 5AM, and wake at midday. Repeating this Friday and Saturday nights, she would be in what neurologists call a “persistent vegetative state” – low functioning, dopey, in the office but not in the office. She had, in effect, given herself jet lag over the weekend with her self-disrupted sleep patterns, and paid the price over Monday and Tuesday.

This got me thinking about the science of sleep. It turns out that there is an area of study called “Sleep Hygiene”. The idea is that we can adopt a series of habits, tips and tricks that enable us to sleep less – and better. This helps us to be at our most productive and creative during the day – in essence, sleeping Ninja-style!

I adopted the practices of Sleep Hygiene, and recommend the following Top Five Productivity Ninja Tips:

1. Fix a bedtime and an awakening time. Of course, this is not always possible, but if your time of going to bed varies by +/- two hours, and your time of waking varies by the same, you are giving yourself miniature, irregular, unnecessary bouts of jet lag. I aim to be in bed by 11PM and up by 6AM. Social demands may pull this out of shape, of course, but I find that when I stick to this timing my productivity and creativity the following day are tip-top.

2. Exercise regularly, but not right before bed. The demands of our busy working lives often make us relegate daily exercise to the bottom of the list. In my experience, this is a mistake. I try to cycle for 30 minutes first thing in the morning. I find that, if I skip this for whatever reason, my sleep suffers. Even twenty minutes a day can make the difference.

3. Don’t take your worries to bed. Some people like to mull things over – solo or with a partner – in the evening. I find that this generates “repetitive loop” type thinking that blocks sleep. Much as I rarely work after 6PM, I rarely give thought to “worry” matters after that time. Thus my head hits the pillow empty, rather than full of fret.

4. Reserve the bed for sleep and sex. Some people like to eat, watch TV and do a range of strange things in bed. I believe the body like clearer messages. Sleep and sex. Reading, perhaps, before sleep. By the way, television in the bedroom is an absolutely terrible idea.

5. Establish a pre-sleep ritual. Again, this is not always possible, but twenty minutes reading before bed, a hot drink, or whatever, signals to the body that sleep is imminent.

We spend a third of our lives asleep. We can use that time or abuse it. Sleep Hygiene is a neat way of minimising the stress and difficulty associated with the nocturnal hours. If we use those hours well, we can ensure that we maximise the impact of our daylight hours.